by Carlos López-Mariscal and Julio Gutierrez-Vega
As a young scientist, when you publish your first papers in prestigious peer-reviewed journals, you announce your presence to the scientific community. In this way, you are in the process of becoming a recognized expert of your field. Eventually, you will also receive requests from journal editors to review manuscripts submitted by other scientists. These invitations are both a privilege and a responsibility.
Taking part in the review process is critical to developing a scientific career. It helps you build relationships with journal editors; it improves your critical thinking abilities; it gives you a better understanding of the state of the art in your field; and it enhances your writing skills so you can better present your scientific ideas. In addition, good reviewing is recognized and rewarded by colleagues and scientific societies.
As you start reviewing others’ work, the fundamental principle to keep in mind is the notion of reciprocity. Follow this golden rule: You should review a manuscript in the same way that you would want your manuscript to be reviewed. Here are some other best practices to keep in mind:
Respond promptly to requests. This is quite important—whether or not you accept the invitation to review. One of the worst things you could do is ignore a request for review, along with accepting it and then not honoring the request. If you are unable or unwilling to accept, it only takes a couple of minutes to notify the editor of your decision. The editor will appreciate it if you can suggest other potential reviewers.
Complete the review on time. This point is crucial to guarantee the timeline of the journal. It is unfair to authors (and editors) to be delayed by tardy reviewers. If you need extra time, contact the editor as soon as you can. Most are flexible and will agree to give you additional time in exchange for a good review.
Do not review a manuscript whose topic is unfamiliar to you. Stick to topics that you know well in order for your reviews to be the most credible and useful.
Enumerate your comments and suggestions. Again, think about how you would want someone to review your own paper. Organize your thoughts in a way that will be easy for someone to absorb and follow up on.
Read the journal’s review criteria. Make sure you spend time on the journal and/or publisher’s website so you understand what is expected of both authors and reviewers. This will help to ensure that your review is aligned with the publisher’s expectations.
Be specific. Indicate as precisely as you can what the problems are and how they may be overcome.
Focus on the science.Avoid effortless reviews that comment only on minor grammatical errors, typos or language problems. However, if a manuscript is written in language so poor that it is difficult to understand, point this out to the editor.
Follow up. If you are reviewing a revised manuscript, make sure the authors actually made the appropriate changes in the manuscript as recommended in the first review.
Be discreet and complete. Always maintain confidentiality and notify editors of any potential conflict of interest or suspicions of plagiarism that you may have.
If you are interested in reviewing, let your academic advisor know. He or she probably gets requests regularly and will be grateful for your initiative. You can also contact the topical editors of the journals you have published in—or introduce yourself to them at a conference. Researchers are often invited to review manuscripts as a direct result of their own published work.
Good reviewers are not as easy to come across as you might think, so don’t be shy. Take the initiative and get involved.
Carlos López-Mariscal and Julio Gutierrez-Vega are both experienced reviewers and members of the Optics & Photonics News Editorial Advisory Committee. Gutierrez-Vega is also an associate editor for OSA’s peer-reviewed open-access journal Optics Express.